Waste Transfer Notes
6th November 2023
When dealing with non-hazardous waste removal from your premises, it’s crucial to understand the process and documentation involved. One such essential document is the waste transfer note, or an equivalent document with the same information, like an invoice.
What You Need to Do
- Fill in the Sections: Both your business and the one receiving your waste must complete the relevant sections of the waste transfer note.
- Sign it: Ensure that the document is signed, validating the agreement.
- Keep a Copy: Retain a copy of the waste transfer note for a period of two years.
- Readiness for Inspection: Be prepared to present it to an enforcement officer from your local council or the Environment Agency if requested.
The waste transfer note should provide enough information for the responsible party handling and disposing of the waste safely.
Convenient Season Tickets
For those dealing with multiple transfers of non-hazardous waste throughout the year, the use of a season ticket, often referred to as an ‘annual waste transfer note,’ can be a practical option.
Creating Your Season Ticket
When using a season ticket, you can create it by documenting the following:
- The current holder of the waste
- Details of the waste carrier
- The type of waste
These specifics must remain unchanged throughout the entire duration of the season ticket. In case any of these details change, it’s essential to start using a new season ticket or revert to using a single waste transfer note.
You can also indicate the location where the waste transfers occur on the season ticket, provided it remains consistent for each transfer.
However, alongside your season ticket, you must maintain a separate document called a ‘schedule.’
Completing the Schedule
The schedule should encompass the following details for each waste transfer:
- Quantity of waste (e.g., the number of sacks)
- Site where the transfer occurs (if different sites are involved or if this information is not part of the season ticket)
These particulars can be documented within a spreadsheet, through your invoicing system, or weighbridge records.
Remember to keep both the season ticket and the corresponding schedule for a minimum of two years following the conclusion of the last waste transfer. This adherence to proper waste management ensures compliance and efficiency in handling your non-hazardous waste.
Affordable Waste Management – Your Partner in Effective Waste Solutions.